The Statement of Appointment form is utilized to track appointments for the following NIH mechanisms:
Please note: NIH fellowship mechanisms (F31, F32, F33) utilize the xTrain module only for Termination Notices (PHS 416-7). Fellows indicate to NIH the start of their fellowship by the submission of the Individual Fellowship Activation Notice (PHS 416-5).
Institution xTrain Users have assigned certain roles within the eRA Commons system which represent their function in the form preparation and submission process.
Program Director/Principal Investigator (PD/PI) - individual responsible for the global direction of the training program. This role in Commons is authorized to submit Appointments, Re-Appointments, and Amendments on behalf the Institution. In addition, this role submits Termination Notices for Appointments on KL2, K12, KM1, R25 and R90 activity codes. Fellows have the PD/PI role as well to receive individual fellowship awards and may initiate Termination Notices at the conclusion of their fellowships.
PD/PI Delegate Assistant (ASST) - the PD/PI role may delegate authority to the Assistant (ASST) role to perform functions within the xTrain module (EXCEPTION: PD/PI is the only role that can submit Appointments).
Trainee - individual who will be appointed on institutional research training grants, institutional career development awards, and research education awards.
Business Official (BO) - individual who has authority to administer training grants and is authorized to submit Termination Notices on behalf of Institution.
When submitting a Termination Notice, users will need to identify the appropriate Business Official for the School of Medicine. Selection of Business Official is determined by the Owning BFR (Business Fund Responsibility) connected to the WBS Element/Fund Code for the training award. Please review the Office of Sponsored Programs (OSP) Workload Assignment table (first two rows) to determine if Heather Webb or Michelle Rigsbee will be the Business Official for the selected award.
NOT-OD-11-026 Reminder: Beginning January 1, 2011, the NIH Will Require Use of xTrain for the Electronic Submission of Appointment Forms and/or Termination Notices for Institutional Research Training and Career Awards, Individual Fellowships and Research Education Awards